Expo Logic Blog

Traveling for Work: A Balancing Act

Posted by Tim Kopistansky

Oct 20, 2016 8:37:56 AM

Anyone who travels extensively for work knows that time away from the office can take its toll in terms of a daily routine. Our Expo Logic team can sympathize. The emails, phone calls, and deadlines don’t stop when we’re traveling to hundreds of events and shows constantly throughout the year. To survive - and thrive - as working road warriors, we’ve developed a few key tips to keep you on top of your game no matter where you are in the world.


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TRAVEL TOOLS: Just as humans need water, air and food to survive, working road warriors require mobile devices, chargers, and Wi-Fi. Do not leave home without fully-charged devices and necessary chargers. Also, when possible, we recommend choosing hotels and meeting locations with reliable Wi-Fi. Additionally, we strongly encourage travelers to travel with a laptop. Yes, mobile devices and tablets are terrific, but larger projects - and unexpected demands - generally require fuller access to programs and files. Let’s face it, it can be challenging, if not impossible, to craft a decent report on a smart phone. Arm yourself with all the necessary tools whenever possible.

WORK-OUTS: These aren’t gym sessions we’re talking about. Our brand of work-outs are short periods of time carved out specifically to catch up on calls, emails, and ongoing projects. To be successful, you’ll need to be very disciplined about keeping to your work-out schedule. We recommend setting aside 30-60 minutes at the very beginning of your day, in the quietness of your hotel room, to tackle communications and any pending items. If possible, it is also useful to take a working lunch break. Hole up in an empty meeting room, or even at a coffee shop and power through your to-do list while sitting down and fully able to concentrate.  And, you’ll also need a work-out at the end of the business day before evening networking events kick in. With three solid work-outs each day, you’ll be in good shape to keep on track with work demands.

MAXIMIZE DOWN TIMES: Plane rides are an ideal place for your “heavy-lifting” work. Reports, high-level communications, proposals, etc. can be set aside for your time in the air. Bring a fully-charged laptop and noise canceling headphones on the plane with you and set up your office from 30,000 feet above the ground.

SELF CARE: While traveling, be sure to eat as well as you can, hydrate, and minimize toxins and late nights. Keeping yourself healthy is vital if you’re going to function like a well-oiled machine on the road and as a virtual employee. While there are a lot of enticing options for entertainment while traveling, make sure you choose wisely. Remember how valuable your time is and allocate it with care. Also, be sure to make contact with your loved ones now and then, so you can be reminded of what you’re going home to and why you do what you do.

FIND AN 'IN OFFICE' PARTNER: Chances are, you aren’t a one-man-show. If you work with others, it’s okay to lean on them a bit while you’re traveling and offer your availability to them in kind. Nothing beats having someone in the office that can help with things like sending a file or returning a phone call if you cannot. If you have a team, then we suggest delegating tasks when possible.

With these simple, yet effective strategies, our working road warriors at Expo Logic are able to deliver top-notch registration and lead retrieval services at each and every event while also staying organized on other client shows. We hope these tips will help you in your work travel, too. For more information on our services, contact us today! 

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Topics: lead retrieval, Conference Planning Tips, Convention Planning Tips, Event Registration, Badge[on]demand™, Badge Printing